qq怎么隐藏qq账号:何时将个人效率系统自动化？

何时将个人效率系统自动化？

We are all about doing things faster and better around here at Lifehack. And part of doing things faster and better is having a solid personal productivity system that you use on a daily basis.This system can be just about anything that helps you get through your mountain of projects or tasks, and helps you get closer to your goals in life. Whether it’s paper or pixels, it doesn’t really matter. But, since you are reading Lifehack I have to assume that pixels and technological devices are an important part of your workflow.

       访问Lifehack网站的人都想更加快速有效地完成任务。其中一种方法是每天都是用个人效率系统。这个系统会帮助你完成成堆的项目和任务，能让你更快地接近生活的目标。通过纸张还是通过电子产品来使用这个系统都无所谓。既然你在访问Lifehack网站，我想电子设备应在你的工作中占据着主要的地位。

“Personal Productivity System” defined

个人效率系统的定义

A personal productivity system (at least the definition that this article will use) is a set of workflows and tools that allow an individual to optimally get their work done.

          个人效率系统(至少在这篇文章中）是让个人最优地完成任务的工作流和工具的集合。

Workflows can be how you import and handle your photos from your camera, how you write and create blog posts, how you deploy compiled code to a server, etc.

         从数码相机里导出并处理照片；撰写并发布博客；在服务器上部署代码：这些都是工作流。

Tools are the things like planners, todo managers, calendars, development environments, applications, etc.

         日程安排表、待做事情管理器、日历、开发环境、应用等都可以看做工具。

When automation is bad

有害的自动化

You may be thinking that the more that we automate our systems, the more we will get done. This is mostly the case, but there is one very big “gotcha” when it comes to automation of anything.

       你可以认为系统的自动化程度越高，我们能做的事情就越多。大多数情况下如此。但当你想把所有的事情都自动化时，会出现很严重的问题。

Automation is a bad thing for your personal productivity system when you don’t inherently understand the process of something.

        当你不清楚事物的流程时，将它自动化对你的个人效率系统是有害的。

Let’s take paying your bills for example. This may seem very obvious, but if you can’t stick to a monthly budget and have trouble finding the money to make payments on time, then automating your bill payment every month is completely useless and can be dangerous for your personal finances.

         以付款为例。这看似简单，但如果你不能坚持每个月做预算并按时付款，那让账单每月自动还款对你来说无丝毫用处，甚至还会危害你的个人财政状况。

Another example is using a productivity tool to “tell you” what tasks are important and what to do next. If you haven’t taken a step back and figured out just how your productivity systems should work together, this type of automation will likely keep you from getting things done.

         另一个例子是让效率工具来告诉你哪些任务是重要的，哪些是接下来要做的。如果你不退一步弄清效率系统的工作原理，这种自动化可能阻碍你完成任务。

You can only automate something in your personal productivity system that have managed for a while. If you try to automate things that aren’t managed well already, you will probably feel a bit out of control and have a greater sense of overwhelm.

        你必须先管理效率系统才能将任务自动化。如果你没有管理就开始自动化，你有可能感到事情失去了控制并有一种强烈的失落感。

Another thing to remember is that some things should always be done by yourself, like responding to important emails and communicating with others. Automating these things can show your coworkers and colleagues that you don’t care enough to communicate yourself.

         还有一点儿要记住：有些事情必须亲自做，如回复重要的邮件，和其他人沟通。如果你让这些事情自动化，你的同事会认为你不注重沟通。

When automation is good

有益的自动化

On the other hand, automation is a great thing for your personal productivity system when you understand the process of something and can then automatically get the steps done. When you know how to manage something effectively and understand the step-by-step process of a portion of your system, it’s probably a great time to automate it.

       另一方面，当你清楚某项任务的流程并能让其中的每一步都自动完成时，自动化对你的效率系统是非常有益的。当你知道如何有效地管理任务并能理解系统逐步完成任务的过程，那么这可是自动化任务的好时机。

I have several workflows that I have introduced in the last year that takes some of the “mindless” work from me so I can be more creative and not have to worry about the details of something.

      去年我介绍了几个工作流，能帮我完成机械简单的工作，让我更有创造性，且无需为一些细节费神。

On my Mac I use a combination of Automator workflows, TextExpander snippets, and now Keyboard Maestro shortcuts to do things like automatically touch-up photos imported from my iPhone 4S or open all the apps and websites needed for a weekly meeting to the forefront of my desktop by typing a few keys. Once you open yourself up to automating a few of your processes, you start to see other pieces of your system that can benefit from automation.Once again; none of this works unless you understand your processes and know what tools you can use to get them done automatically.

         我的Mac上安装了Automator workflows、 TextExpander snippets、Keyboard Maestro shortcuts，这些工具可以自动地把我iphone4s里的照片润色，或让我轻敲键盘就能调出每周会议所需的所有应用和网站。一旦你开始将一些流程自动化，你就会发觉系统中其他部分也可以通过自动化受益。重申一次：除非你理解流程并知道使用何种工具来自动化。

The three steps to determine if something is “ripe” for automation.If your workflow passes these three steps, then automate away, baby:

       只需三步就可判断某项工作是否可自动化。如果你的工作流通过了下面的三步，那就就可以将它自动化了。

1.You can do this process in your sleep and it doesn’t require your full, if any form of attention. It can (and has been) managed in some form prior to automating it.

      1.这项流程不需要你的关注，当你在睡觉时也能完成。在自动化之前可以对它进行管理。

2.The process is time consuming.

      2.这项流程非常耗时。

3.The process doesn’t require “human finesse” (ie. communicating and responding to something personally)

     3.这项流程不需要“人的技巧”（如沟通或亲自响应）。

Automating your personal productivity systems can be a great for you in the long run if you are careful and mindful of what you are doing. You first need to understand the processes that you are trying to automate before automating them though. Don’t get stuck in thinking that anything and everything should be automated in your life, because it probably shouldn’t.

        如果你很清楚并在意要做的事情，将个人效率系统自动化对你来说非常有益。但在自动化之前必须要清楚流程。不要认为你生活中的所有事情都可以自动化，因为有些事情不适合。

Pick and choose these processes wisely and you’ll find the ones that take up most of your time to be the best ones to automate. What have you automated in your personal productivity system?

        仔细地挑选这些流程，你会发现将占据你最多时间的事情自动化时是最好的选择。你的效率系统实现了哪些自动化呢？