武林外传vip等级:Microsoft Word template shortcuts

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Microsoft Word template shortcuts

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Our Word Templates include a number of shortcuts to simply style selection, cross-referencing and text insertion. The shortcuts are implemented in the Core Library template. If you place a shortcut to this template in your Word startup folder, these shortcuts will be available to all your documents.

Three shortcut groups are defined: Styles, Cross-reference and Insert. Chord shortcuts are used throughout. So, for example, Ctrl + H , means press the control key, then H, release both then press and release 1.

The shortcut keys were chosen to avoid, commonly used, Word features. Ctrl + H (Styles) replaces the replace dialog, Ctrl + R (cross reference) replaces right justify paragraph and Ctrl + J replaces fully justify paragraph.

Contents

  • 1 Style Shortcuts
  • 2 Cross Reference Shortcuts
  • 3 Insert Shortcuts
  • 4 Miscellaneous Shortcuts

Style Shortcuts

Shortcuts to apply styles share a common prefix: Ctrl + H . This prefix replaces the standard Word shortcut to show the Replace dialog, however the replace dialog can still be easily accessed using Ctrl + F .

StyleTypeShortcut Heading 1ParagraphCtrl + H, 1 Heading 2ParagraphCtrl + H, 2 Heading 3ParagraphCtrl + H, 3 Body TextParagraphCtrl + H, B or
Ctrl + H, N Body FirstParagraphCtrl + H, F Body Text ContinuationParagraphCtrl + H, Shift + B or
Ctrl + H, Shift + N PictureParagraphCtrl + H, P CaptionParagraphCtrl + H, T Code InlineCharacterCtrl + H, C Code BlockParagraphCtrl + H, Shift + C Monospace inlineCharacterCtrl + H, M Monospace ParagraphParagraphCtrl + H, Shift + M Don't SpellCharacterCtrl + H, D EquationParagraphCtrl + H, E

Cross Reference Shortcuts

Three shortcuts are available for inserting cross-references:

  • Ctrl + R, F: insert a figure reference
  • Ctrl + R, T: insert a table reference
  • Ctrl + R, E: insert an equation reference

In each case, a prompt appears for the figure or table number. Type the caption number for the table or figure desired and press enter. A standard Word cross-reference is inserted.

Notes:

  1. The Ctrl + R prefix replaces Word's standard shortcut for applying right justified paragraph formatting. However, this shortcut is not needed when styles are used.
  2. If you don't get the expected cross-reference text, you may need to update the captions in your document. Select Update all fields from the Template menu to update the caption and cross-reference text.
  3. Cross-referencing works only if you use standard Word captions. The short-cuts below can insert standard captions, or you can selection Caption from Word's Insert menu.

Insert Shortcuts

The insert shortcut group always starts with Ctrl + J . Note: that is J, not an I. Ctrl + I toggles italic text. The Ctrl + J shortcut replaces Word's standard shortcut for applying full justification to the current paragraph. However, this shortcut is not useful when styles are used.

InsertedStyle AppliedShortcut Figure caption Caption Ctrl + J, F Figure caption Caption Top Ctrl + J, Shift + F Table caption Caption Ctrl + J, T Table caption Caption Top Ctrl + J, Shift + T Equation Number Equation Ctrl + J, E

Miscellaneous Shortcuts

These are standard Word shortcuts that you may find useful.

DescriptionShortcut Toggle hidden characters (paragraph marks, spaces, tabs etc) Ctrl +Shift + 8 Cut Ctrl + X Copy Ctrl + C Paste Ctrl + V Retrieved from "http://www.blueleafsoftware.com/Resources/Writing/Microsoft_Word_template_shortcuts"
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